How you write emails can harm your career
Julie Sweet, CEO of a $16 billion business, Accenture’s North America and supervises more than 50,000 workers reveals the way you write emails can harm your career.
Of course, she is wise about the important skills in the business world.
Sweet says investing on good communication skills both face-to-face and in writing like using temporary emails would be the best investment for a professional.
She adds that people underestimate the significance of investing communication skills which is mean to career progress.
Bosses know whether their employees communicate effectively or not.
Sweet suggests that an employee who write succinct and to the point 10 minutes are valued and others who don’t may drop their career prospects. Sweet tells she herself practices every year to enhance her communication skills.
To create your communication skills better, experts suggest you to follow these recommendations:
While speaking, sit up or stand up straight
Don’t speak hastily or in a higher tone
Take notes before speaking so as to set up your thoughts.
When you write an email, place the message to the point.
Lots of employees do not have a formal email writing training since it is the same as with face to face communication in person, isn’t it?
How you write 10 minutes may improve or pull back your career.
Career experts shared their opinions about it and we are listing them for you:
1. Don’t spread rumors
Experts advise that if you gossip via mail it may create the grounds for termination as well as being amateurish. Your email should not consist of any bad remarks about others in the company or the company itself. If you don’t take this advice you may be shocked how quick it spreads.
2. Don’t digress
Time is necessary so get to the point when you are writing business mails. The most important message should be on top.
For that, write a draft and edit it. Emails should not be longer than one or two paragraphs which may be very much and tiring for the receiver.
3. No personal business
At workplace your time is the company’s property. Don’t conduct private business with the email of the firm you work for. This is both wrong and can get you in trouble.
4. Do not criticize
You should avoid to criticize other people in emails especially in group mails. These issues and sensitive interpersonal problems should be resolved face-to-face.
Experts recommend using a rule called the “the headline rule”. How would you think if your mail was the headline of the newspapers of the following day? Would you feel well about it? If you’re saying no, let‘s consider hitting the send button!
5. Don’t send your mail when you’re sentimental
Anger peaks may lead to unintended messages and undesirable results if you send emails when you’re emotional. Experts suggest you shouldn’t send emails when you are frustrated, tired or hungry. You should manage your psychological state before sending mails.
You can return to your solid mental state by getting away from your desk or walking or having some fresh air.
6. No jokes on work emails
Jokes are desirable in person but cause misunderstandings via email. Rachel Beohm coach and trainer at FORTE, a non-verbal communication coaching company says there are definite sorts of messages which don’t translate freely in mails. With lack of eye contact and voice tone and gestures, sarcasm might be misinterpreted.
You should likewise not write anything offensive against a person’s religion, ethnicity, gender or sexual orientation, he says. These could cause legal issues and cause you lose your job.
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